Outlook for Mac now supports Google Calendar and Contacts in Insider Slow Sunder Raman on 04:42 PM Support for Google Calendar and Contact has been available in Insider Fast for several months now. ![]() Most users manage more than one e-mail account. Outlook 2010 and 2013 automatically create individual folders for each account. If you're still using Outlook 2007 or earlier, you can simulate this convenience, but you'll have to set it up yourself. In this article, I'll show you seven ways to sort or view email messages by their accounts. I'll include instructions for 2010 and 2013; even if you need to sort by accounts, you might want to use these methods to sort by other criteria. Create account-specific folders You can simulate the account-specific Inbox configuration in Outlook 2010 and 2013 by creating new download folders for each account. Doing so is easy, and it's probably the best way to manage multiple accounts in Outlook 2007 and earlier. You'll create an account-specific folder as follows: • Choose Account Settings from the Tools menu in Outlook 2007. (In Outlook 2010 and 2013, Account Settings are on the File tab.) • Select the POP3 account you want to reconfigure. • Click the Change Folder button. (This button isn't available for IMAP accounts.) • Use the resulting dialog to identify the folder you want to download your POP3 account mail to ( Figure A) or create a new folder if it doesn't already exist. Figure A • Click OK and then Close. After making this change, Outlook will download that account's mail into the specified folder. You can create specific folders for every POP3 account you have. Rules have been around for a long time. They're commonly used to manipulate mail as it arrives. You can also use a rule to manipulate mail received from a specific account as follows: • Select the Inbox. • In Outlook 2003 and 2007, choose Rules and Alerts from the Tools menu. In Outlook 2010 and 2013, click the File tab and click Manage Rules & Alerts in the Account Information section. (Outlook 2010 and 2013 users won't need this rule unless they choose to combine all accounts into the same Inbox. Although this is unlikely, I'm including the instructions to be as comprehensive as possible.) • Click New Rule on the E-Mail Rules tab. • In Outlook 2003 and 2007, use Check messages when they arrive. Outlook 2010 and 2013 users, select Apply rule on message I receive. • Click Next. • Check the through the specified account option. • Click the specified link in the bottom pane ( Figure B). Figure B • Choose the account from the resulting drop-down, click OK, and then click Next. • Check move it to the specified folder. • Click the specified folder link in the bottom pane. Then, identify the folder to which you want to download mail from the specified account ( Figure C), and click OK. You can create a folder at this point, if necessary. Figure C • Click Next twice (you won't want to include any exceptions to the rule most likely). • Give the rule a name. I recommend a name that includes the account's name, such as 'Move message for account name.' • Turn the message on if necessary. • Select Run this rule now on messages already in 'Inbox' ( Figure D) if you want Outlook to move existing messages into the folder. Doing so can save a lot of time. Figure D • Click Finish, and then click OK. This rule works similarly to the account-specific folder tip in #1. If you're not familiar with rules, take a minute to review the many conditions and actions; you can do a lot with rules. Use the Account view option You can use a view property to sort message by their accounts. In Outlook 2003 and 2007, choose Arrange By from the View menu and then select E-mail Account. The change is immediate, but its helpfulness in a busy Inbox is limited. You'll probably find it more useful to combine this setting with other sorting methods, such as search folders and filters. After creating the main sort, apply this setting to further define the results by account. In addition, you can quickly apply this setting to all folders by modifying the default Messages view and then copying it. (For more complete instructions on applying this setting to all folders, read '.'
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